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Day-of Coordination
Our background in wedding and event planning allows us to offer our clients an extremely affordable option to ensure a stress free day!
This unique package includes:
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Unlimited email communication
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3 Meetings: (which can be phone calls, zoom or in-person)
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Within 1 month after signing your contract: Detailed timeline creation
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1-3 months prior to your event date:1 Site Visit
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14 days prior: final details call
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Diagram creation
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Vendor suggestions
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Décor ideas and pinterest board review to assist in narrowing down your vision
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On-site décor set-up and breakdown
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Vendor management (introduction to your coordinator the week of and direct communication the day-of with your vendor team)
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We are able to make on-site quick executive decisions - so that the couple does not stress out over little hiccups throughout the day!
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Communicating the flow/timeline to ensure a stress free seamless event!
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Available at venues / private residences that do not offer day-of coordination packages.
Don't worry about what comes next... when should speeches take place? Rounding up your bridal party for introductions, or letting the chef know that your best man's 5 minute speech turned into 40 minutes and to wait to start dinner service so your food is cooked perfectly. We help manage both the communication between the catering team, vendors and timeline so that you and your guests enjoy every moment of your event!
Packages starting at $2,000 for our in-house catering clients with a dedicated day-of coordinator from our team for 12 hours. Additional hours can be added on as needed @ $150/ hour
* Please note this is a 50% discount if hiring one of our planners when not having us cater your event.
Possible Breakdown: 8 - 9 Hours day-of + 3 - 4 hours pre-planning
Optional rehearsal add on + $300 (includes a 1 hour rehearsal on a date and time that your coordinator is available and agreed upon date and time.
What does Rehearsal Co-ordination Include & why it is important?
We assist the day prior in organizing your bridal party for the ceremony entrance and exit so that everyone knows where to stand and when, who to walk with and where they need to go after the ceremony - in an efficient and stress free environment than having the couple manage the chaos of excited friends! This gives the couple and your bridal party peace of mind and calms nerves that can appear on the big day!
Looking for a full service wedding planner? We have an amazing network to refer our clients to who are looking for a complete wedding planning package instead of day-of coordination. We are happy to explain the difference and ensure you are connected with the right fit for your wedding vision!
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Excellent catering and staffing!
Kim and Calla were wonderful to work with for our wedding! They catered out cocktail hour and helped to staff the entirety of the event. Kim and the team were very accommodating and willing to work with us to make our vision come true.
We thoroughly enjoyed our taste testing process and all planning conversations. The food was delicious and we, along with our guests were very happy with all of the food.
We also were thrilled that we decided to go with their day of coordinator service. Mel was fantastic!
Wedding Wire Review from our #CallaCouple - Hannah and Alex
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Calla Catering was the best choice we made. They were the first and only caterer we met and her food was so delicious we hired them on the spot. They were so helpful with every aspect of the wedding. Especially their event coordinator name Kim.
Kim gave me honest and direct opinions and ideas and she’s the reason I believe I had a spectacular wedding. She helped me in budgeting, the menu, ideas that were not realistic and most importantly to not stress out especially over things I couldn’t control.
The staff the day of the wedding was so professional and polite. A lot of people said they were amazing and the food was amazing! The menu paired with my theme so well. I had a cherry blossom theme and we put together (Kim and I) an Asian menu from appetizer to salad to dinner. I would hire Calla Catering again. People are still talking about my wedding!
Wedding Wire Review from our #CallaCouple - Loren and Rashad
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Kim walked us through everything we needed to be thinking about, choices we needed to make, and took care to guide us along the way with options that would fit our budget. Calla helped to coordinate staffing, rentals, bar orders, set up and breakdown and worked with the venue to make sure everything ran smoothly. Even when they ran into inevitable challenges (some rentals showed up late) the Calla team worked to find impromptu solutions so that we didn’t have to worry about a thing and our timeline stayed on track.
Kim was our day of coordinator and we couldn’t have done it without her! She was calm, organized, and was super on top of all the moving pieces, and made sure everyone enjoyed a seamless experience.